Temporary Executive Assistant
Reports To: Chief Operating Officer
Classification: Temporary
Schedule: 8:30 a.m.-5:30 p.m.

Position Summary
The Temporary Operations Executive Assistant provides high-level administrative support to the Chief Operating Officer, managing calendars, meetings, email inboxes, travel, correspondence, and expense reporting. This role also supports the Operations team, assists with cross-departmental coordination, and collaborates with the Chief of Staff to maintain alignment across administrative functions.

Key Responsibilities

• Manage calendars, schedule meetings, coordinate travel, prepare meeting materials, and maintain contact databases.
• Handle phone calls, email, correspondence, visitor support, and monthly expense reconciliation.
• Conduct research and prepare materials for executive use.
• Support Operations team projects, including committee meeting preparation, inventory tasks, and special initiatives.
• Provide backup support to the broader administrative team as needed.

Qualifications

• 4+ years of administrative experience, or 2+ years supporting VP/C-Suite executives.
• Proficient in Microsoft Word, Excel, Outlook, and PowerPoint.
• Strong written and verbal communication skills.
• Excellent organization, time management, and multitasking abilities.
• Ability to handle confidential information with discretion.
• Experience managing and maintaining the appointment calendar by planning and scheduling in-person
  and virtual meetings, conference calls and all aspects of travel.
• Ability to work independently and solve problems with minimal supervision.
• Typing speed of 60+ WPM.
• Experience with Salesforce or similar contact management systems preferred.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance.